Pre-Registration

New students registering in Kindergarten before current year end can be preregistered using the normal method for entering new students (enter a blank student number in the Enter/Withdraw student item.), but instead select the box for "preregistration". This will place this student's record in a preregistration table. These records can be added to the other student records later.

Reporting for the Next School Year

In order to provide a year end report to teachers of their next years students, here is an overview of the steps:
  1. Copy the teacher and student grade/homeroom data to temporary tables.
  2. Update the copied teacher table for next year's homeroom assignment.
  3. Promote students in copied student data table to the next grade.
  4. Assign homerooms to the copied student data table.
  5. Print reports based on this information.
  6. The information in these two temporary tables can then be used to automatically update the permanent teacher and student tables, once the new school year starts (August). Do Not update your records at the end of June, since yearly backups are done in Mid-July

 

The procedures for this process follow:
  1. Make sure all pre-registrations are entered, if any
  2. Copy the current staff table into a temporary staff table and make sure that homeroom assignments are correct.
      to temporary prereg staff table, replacing any existing data.
    Update the pre-registration staff table using the following:

  3. Copy current student data into a temporary grade/homeroom preregistration table. This process also adds the students from pre-registration table (normally mainly K students).
      copy from student/prereg tables and allow promotion of selected students.
  4.  assign students in the temporary table a new homeroom.
  5. View/Print reports with new homeroom assignments, etc.
  6. Once year end reports, etc. are done, these records can be used to update the master records for homeroom, grade in student table, and the temporary teacher table replaces the current teacher table.

    Do NOT do this until August!

    •   This will replace the current staff table data with the prereg staff data.
  7. After checking that all registrations are correct: